2018-03-05 As a management and team assistant, you will support your direct supervisor, the general manager of the region, as well as other key teams in general and

Management and Team Assistant (f/m)

Dienstort Wien Wien Unternehmen Globe Personal Services GmbH
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Beschäftigungsart Vollzeit Position ohne Personalverantwortung Gehaltsangabe 42.000,00 € /brutto Jetzt per E-Mail bewerben

Our client – Mundipharma CEE & Emerging Markets – is a modern service provider and supplier of high-quality leading-edge pharmaceuticals. Since its foundation more than 60 years ago, Mundipharma has developed into a successful medium-sized pharmaceutical company in Central and Eastern Europe & Emerging Markets. A shared spirit of innovation and cooperation have enabled them to set numerous new therapeutic standards in various indications. Especially in the fields of diabetology, respiratory, pain treatment, addiction therapy and oncology it is their aim to use highly effective, well-tolerated drugs to significantly improve the therapy for physicians and patients and to sustainably improve the quality of life of those affected.

With offices in Vienna, Bratislava, Prague, Sofia, Warsaw, Moscow and Almaty our client also maintains long-standing relationship with their partners in Balkans and Baltics.

To sustain the regional growth, Mundipharma (Vienna Office) is hiring a:

Management and Team Assistant (f/m)

As a management and team assistant, you will support your direct supervisor, the general manager of the region, as well as other key teams in general and administrative activities. You will interact with the regional management team and the management on European level. You should act pro-actively and agile, manage "your own business" autonomously, maintain the big overview and communicate on an international level within the matrix organization, always supporting a collaborative work atmosphere while maintaining confidentiality when necessary.

Key tasks:

  • Management of day-to-day activities such as arrangement of contacts, scheduling meetings, handling of incoming and outgoing mail, follow-up on deadlines, organize conference- and WebEx calls
  • Coordination of various projects on a cross-functional and transnational level
  • Support in preparing and creating presentations based on the respective requirements
    (e.g. internal budget guidelines)
  • Organization of management team meetings and conferences such as the yearly regional sales conference
  • Management of meeting agendas and meetings post-processing (minutes)
  • Compilation and distribution of the yearly budget book
  • Travel arrangements: flights and accommodation booking, control of travel expenses
  • Administrative tasks (e.g. archiving contracts and agreements, invoice processing)


  • Minimum of a Bachelor’s degree in Economics
  • Minimum 2 years’ work experience not necessarily within the pharmaceutical industry but within a matrix organisation
  • Self-motivated, independent work style with a balanced sense for prioritization and attention to detail
  • Decisive, goal oriented personality
  • Cooperative team player with professional communication skills
  • High level of proficiency in German AND English
  • Competent user of the common IT applications (MS Office), databases and communication technologies (Skype for business, WebEx)

The minimum base salary for this position is EUR 42.000 gross per year. According to your professional experience, the salary can be higher. In addition, the employee- and value-oriented company offers attractive additional benefits. Considering your educational background, your talents and qualifications Mundipharma will support you in your professional development.

Please address your application (resume in English and German, motivational letter, certificates) to Mag. Monika Kail,, +43 676 314 92 94.

globe personal services GmbH
Mag. Monika Kail
DC TOWER, Donau City Straße 7, 1220 Wien
T: +43 (0) 1 - 713 02 77 - 70
M: +43 676 314 92 94

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